Data Privacy
Kairos gives you a powerful AI assistant for field operations — without asking you to share a single document. You upload. You own. Everything runs in your environment.
PDF, DOCX, XLSX — processed locally
Uploading to your environment
HYD-PRO_450_Service_Manual.pdf
14.2 MB · 218 pages
Hydraulic_Systems_SOP_v3.pdf
3.8 MB · 64 pages
COMP-EX_220_Technical_Ref.pdf
9.1 MB · 142 pages
VAL-SYS_88_Procedures.pdf
2.4 MB · 44 pages
All documents are processed locally within your infrastructure. Nothing leaves your environment.
In industrial and regulated environments, technical documentation is sensitive. Manuals contain proprietary process information, service IP, and equipment-specific procedures that organizations cannot afford to share externally.
Most AI tools require you to upload your documents to a shared cloud. Kairos doesn't. When you upload a manual, it goes directly into your on-premise environment. The AI engine runs where your data lives. Kairos provides the intelligence layer — you bring the knowledge.
That means no data transit, no shared model training on your content, and no dependency on an external platform to keep your AI assistant working. If your network is air-gapped, it still works. If your compliance team says the data can't leave the premises, it won't.
How it works
Your technical documentation — manuals, SOPs, procedures — is uploaded by you into your own environment. Kairos ingests it locally. No copies are made externally. No content is transmitted to us.
Kairos is built to run within your infrastructure. The AI engine, knowledge base, and all document processing happen inside your environment — not in a shared cloud. This isn't an add-on. It's the architecture.
Admins decide which documents are ingested, which are visible to technicians, and which are restricted. Updates happen immediately within your environment. No support tickets. No waiting.
Admins drag and drop manuals, SOPs, and service documents directly into Kairos's upload interface. The files are received and processed within your own infrastructure — not routed through any external service.
Once ingested, your documents become searchable by technicians and queryable by the AI assistant — all from within your environment. You can add, update, or remove documents at any time without involving Kairos.
PDF, DOCX, XLSX — processed locally
Uploading to your environment
HYD-PRO_450_Service_Manual.pdf
14.2 MB · 218 pages
Hydraulic_Systems_SOP_v3.pdf
3.8 MB · 64 pages
COMP-EX_220_Technical_Ref.pdf
9.1 MB · 142 pages
VAL-SYS_88_Procedures.pdf
2.4 MB · 44 pages
All documents are processed locally within your infrastructure. Nothing leaves your environment.
Data residency
Kairos's architecture is designed so that no document content, no query, and no AI response ever leaves your network perimeter. The intelligence layer runs where your data lives — full stop.
This matters in regulated environments where data classification rules, audit requirements, or network segmentation prevent external transmission. Kairos is built for exactly those environments.
How your data flows
Your Manuals
Uploaded by you
AI Engine
Runs locally
Knowledge Base
Stays internal
No data sent to Kairos
No external model training
Governance
Access to documents isn't managed by Kairos — it's managed by your admin users. They decide what gets ingested, what technicians can query, and what gets restricted or removed.
Document governance within Kairos is a direct reflection of the controls your organization already maintains. There's no shadow knowledge layer, no cached content on external servers, and no dependency on us to keep your knowledge base up to date.
Document Access Control
You decide what technicians can access
HYD-PRO_450_Service_Manual.pdf
Service ManualActive12 Apr 2026COMP-EX_220_Technical_Ref.pdf
ReferenceActive10 Apr 2026Pump_Guide_2024_DRAFT.pdf
GuideRestricted08 Apr 2026Hydraulic_SOP_v3.pdf
SOPActive07 Apr 2026Only admin users can add, remove, or restrict documents. Technicians see only what you approve.
In practice
Want to see how it works in your environment?
Contact Us